Instructions for Oral & Poster Presentations Onsite
Oral presentations 1. Oral presentations have been
allocated 15 minutes of effective
presentation time, including Q/A time
between Session Chair and speakers.
2. Authors must prepare their oral
presentations to be sure to convey their
message in clear and sharp manner,
including giving outline of the key
principles, facts and results. More
detailed discussions can continue during
3. In order to ensure a smooth
performance during your session, we
kindly ask you to consider the following
4. Be at the session room 15 minutes
before session starts and introduce
yourself to the session chairs.
5. A video projector and a PC will be
available in all conference rooms.
Speakers suggested not use their own
laptop computer, avoiding useless time
breaks in between papers.
6. Bring your presentation on a USB
memory stick in MS-PowerPoint or Adobe
PDF formats, and upload it in the
Session Room computer no later than 10
minutes prior to your session start! You
can also bring it earlier, during the
coffee/lunch breaks before your
presentation. Please upload your
presentation in a right place in order
to find it easily at the time of
7. Please wear formal clothes or
national characteristics of clothing for
8. In order to avoid any compatibility
problems, read carefully the
Power Point Instructions 1. For MS-PowerPoint presentations,
please use the following versions only:
PP 97-2003 (*.ppt) or 2007, 2010 to
guarantee that it will be opened
successfully on the on-site PC
2. We recommend to the PPT/PPTX format
instead of PPS
3. All videos or animations in the
presentation must run automatically!
Pictures/Videos 1. We cannot provide support for
embedded videos in your presentation;
please test your presentation with the
on-site PC several hours before your
2. In case your video is not inserted in
MS-PowerPoint, it is possible to have it
in other formats, MPEG 2,4, AVI (codecs:
DivX, XviD, h264) or WMV. Suggested
bitrate for all mpeg4 based codecs is
about 1 Mbps with SD PAL resolution
(1024x576pix with square pixels, AR:
Fonts 1. Only fonts that are included in
the basic installation of MS-Windows
will be available (English version of
Windows). Use of other fonts not
included in Windows can cause wrong
layout/style of your presentation.
2. Suggested fonts: Arial, Times New
3. If you insist on using different
fonts, these must be embedded into your
presentation by choosing the right
option when saving your presentation:
4. Click on "File", then "Save As"
5. Check the "Tools" menu and select
"Embed True Type Fonts"
Poster presentations 1. Suggested Poster with size of
2. Posters are required to be condensed
and attractive. The characters should be
large enough so that they are visible
from 1 meter apart.
3. During poster session, the author
should stand by your poster, explaining
and answering doubts or questions.
Instructions for Online Presentations
1. Timing: a maximum of 15 minutes total, including speaking time and discussion. Please make sure your presentation is well timed. Please keep in mind that the program is full and that the speaker after you would like their allocated time available to them.
2. You can use CD or USB flash drive (memory stick), make sure you scanned viruses in your own computer. Each speaker is required to meet her / his session chair in the corresponding session rooms 10 minutes before the session starts and copy the slide file (PPT or PDF) to the computer.
3. It is suggested that you email a copy of your presentation to your personal in box as a backup. If for some reason the files can’t be accessed from your flash drive, you will be able to download them to the computer from your email.
4. Please note that each session room will be equipped with a LCD projector, screen, point device, microphone, and a laptop with general presentation software such as Microsoft Power Point and Adobe Reader. Please make sure that your files are compatible and readable with our operation system by using commonly used fronts and symbols. If you plan to use your own computer, please try the connection and make sure it works before your presentation.
5. Movies: If your Power Point files contain movies please make sure that they are well formatted and connected to the main files.